Change in Registered Office Address

1. Within the Same Local Area
   Change of address within the same city, town, or village (as defined by Clause 12 of the General Clauses Act, 1897).
   • Requires only a Board Resolution.
   • No shareholder approval needed.
2. Outside the Local Area but Within the Same State
   Change to an address outside the local area but within the same state.
   • Requires approval by Special Resolution passed in a General Meeting (AGM or EGM).
3. Outside the State
   Change of registered office to another state.
   • Requires Special Resolution and Central Government / Regional Director's approval.
   • Additional filings and regulatory approval apply.

• Board Meeting Notice and Resolution
• Shareholders' Meeting Notice and Special Resolution (if applicable)
• Proof of New Address (Electricity bill, Water bill, Rent agreement, Ownership deed)
• Landlord Consent Letter (if rented)
• Filed Form INC-22 with attachments

• File Form INC-22 within 15 days to avoid penalties.
• Penalties for late filing can be up to ₹5,000 with additional ₹5,000 per day thereafter.
• Ensure physical office space complies with local municipal and regulatory laws.
• Keep all stakeholders informed promptly to avoid operational disruptions.
• For interstate change, obtain NOC (No Objection Certificate) from ROC, if required.

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Changing the registered office address is a critical compliance step for any company. Adhering to the prescribed legal process, timely filings, and documentation ensures seamless business operations and regulatory adherence.

Make Merchant specializes in providing end-to-end assistance for changing registered office addresses, including board meetings, drafting resolutions, conducting shareholder meetings, and filing with ROC—ensuring hassle-free compliance for companies.