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Company Name Change : Comprehensive Guide

Changing the name of a company is a significant corporate action governed by the Companies Act, 2013. It involves legal procedures, shareholder approval, and mandatory filings with the Registrar of Companies (ROC). A formal name change enhances brand image or reflects a change in business focus.

Reasons for Company Name Change

Rebranding or market positioning
Expansion or diversification of business activities
Merger or acquisition
Change in ownership or management
Removal of words like “Private” or “Limited” to convert company type

Key Topic Index

Reasons for Company Name Change
Step-by-Step Procedure for Company Name Change
Documents Required for Company Name Change
Important Compliance Points
Frequently Asked Questions (FAQs)
Why you should choose Make Merchant to register your business?

Step-by-Step Procedure for Company Name Change

Step 1: Board Meeting
- Hold a Board Meeting to approve the proposal for changing the company name and decide to apply for name availability from the ROC.
Step 2: Name Availability and Reservation (RUN Web)
- Apply for name change using RUN (Reserve Unique Name) Web Service on MCA portal.
- Check and reserve the new name ensuring compliance with naming guidelines.
- Name can be reserved for 20 days, extendable once for another 20 days.
Step 3: General Meeting
- Convene an AGM or EGM to pass a Special Resolution approving the change of company name.
- Minimum 21 days' notice for the meeting is mandatory.
Step 4: File Form INC-24 with ROC
- Special resolution passed at the general meeting
- Copy of the reserve name approval (SRN) from RUN
- Affidavit and declaration by directors or company secretary
Step 5: ROC Approval and Certificate of Name Change
- ROC verifies the application and documents.
- On approval, ROC issues a Certificate of Change of Name under Section 13 of Companies Act.
Step 6: Update Company Documents
- Update Memorandum of Association, Articles of Association, company seal, letterheads, bank accounts, contracts, and statutory registers with the new name.
- Inform stakeholders such as customers, vendors, tax authorities, and regulators.

Documents Required for Company Name Change

Board Meeting Notice and Resolution
Application and approval for name reservation (RUN SRN)
Special Resolution passed in AGM/EGM
Form INC-24 filed with supporting affidavits and declarations
Copy of Certificate of Change of Name issued by ROC

Important Compliance Points

Name should be unique, not identical or similar to existing companies/trademarks.
Avoid prohibited words as per government rules unless prior approval is obtained.
Timely filing of Form INC-24 is necessary to avoid rejections.
Use of the new name in all business and legal documents is effective only after ROC approval.

Frequently Asked Questions (FAQs)

Typically 2-4 weeks, depending on ROC verification and name availability.

Yes, if the name is similar to an existing name, conflicts with trademarks, or violates MCA naming guidelines.

Yes, a Special Resolution in a General Meeting is mandatory.

Contracts remain valid but should be updated with the new company name.

When you want to launch your business, Make Merchant is where it's at!

Changing a company name is a strategic decision requiring adherence to legal and procedural formalities. Properly executed, it strengthens corporate identity and complies with regulatory norms.

Make Merchant provides professional assistance for name availability checks, drafting resolutions, conducting meetings, and managing all MCA filings, ensuring your name change process is smooth and compliant.

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